Transportation and Marine Services

TRANSPORTATION AND MARINE SERVICES

Alliance 2020 offers a full suite of employment and drug testing services to the transportation industry. Whether you‘re an airline, marine services, interstate or local trucking company we have the experience to understand your needs.

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DOT Random Drug and Alcohol Programs

Employers that are regulated by the United States Department of Transportation (DOT) are required to implement comprehensive drug and alcohol testing programs. If you employ safety-sensitive workers who must have Department of Transportation drug and alcohol tests. Alliance 2020 can manage for you a thorough program that meets DOT requirements.

Alliance 2020 are professionals at establishing and administering DOT-compliant testing programs for any business in the transportation industry. If you are a DOT-regulated company required to have a DOT-compliant drug and alcohol program in place, we can provide your business with complete testing and program services.

We strictly adhere to DOT compliance standards in all of our testing, which means when you use you can rest assured that your program will pass a DOT audit anytime. Unlike other medical facilities that simply offer drug testing, we are qualified to offer DOT-compliant testing with all the required components.

Alliance 2020 is here to ensure your company, its employees, and your drug and alcohol program stay in compliance at all times, so you can focus on your business.

DOT-Drug Testing ( Part 40 )

TPA Services including random selection and reporting are provided at no additional charge when you participate in our drug testing program.

Designated Employee Representative Training

Alliance 2020 can provide Designated Employee Representative ( DER) training for all transportation modes. Our training personnel is certified urine collectors and breathe alcohol testers ( BAT). It is suggested that at least two representatives be trained for this required function. Training can be held at your location.

Supervisor Training

Alliance 2020 can provide supervisor training for all DOT modes. Each supervisor of personnel must participate in a mandatory drug and alcohol training session. The purpose of the training is to orient the supervisor on the requirement s of the Department of Transportation regulations. Supervisors of safety-sensitive personnel who have not been trained are out of compliance with federal requirements Training can be held at your location.

Background Checks that Comply with DOT Regulations

As a company who has to comply with the Department of Transportation (DOT) regulations, you are challenged not only to comply but to hire drivers to keep your services moving as quickly as possible. The differences from administration to administration can make it difficult to find one company that has everything you need.

 

When conducting an FMCSA background screening the following is required:

Motor Vehicle Records

The FMCSA requires carriers to obtain motor vehicle records from each state in which the applicant has held a CDL license or permit in for the last three years. Procurement of a CDLIS report can provide the states where MVRs should be obtained.

Within 30 days of employment, copies of the records must be added to the applicant’s driver qualification file. If none were collected, it must be documented that no such MVRs exist. An annual MVR is also required during the driver’s continued employment.

Previous Employment History

Each carrier is required to investigate the applicant’s past three years of work history for the following:

  • Verify previous employment, which may include letters, interviews, and/or other methods of verification.
  • Determine if the driver has been involved in any crashes.
  • Gather information regarding minor accidents or incidents.

Drug Testing History

The FMCSA requires that employers look at the previous three years of drug history checks to determine if the driver had any drug or alcohol violations. This includes whether the driver has ever tested positive on a drug or alcohol test, refused to test, or completed or failed a substance abuse rehabilitation program.

 

Pre-Employment Drug Test

The driver must complete and pass a pre-employment drug test, or they cannot be hired under FMCSA regulations. The DOT drug test will test for marijuana, cocaine, expanded opiates (opium and codeine derivatives), amphetamines and methamphetamines, and phencyclidine (PCP).

What is a DOT Pre-Employment Screening Program (PSP) & Why is it important?

The DOT Pre-Employment Screening Program (PSP) provides carriers a driver's most recent 5 years of crash data and the most recent 3 years of roadside inspection data from the FMCSA MCMIS database. MCMIS is a federal government database, which is different from the state data sources used to generate Motor Vehicle Records (MVRs).

Studies have shown Motor Carriers using the PSP program to screen new hires lower their crash rate by 8% and driver out-of-service rates by 17%, on average, compared to those that do not use the PSP Program.

Alliance 2020 offers electronic PSP Reports to those who have a properly executed authorization.

What information does the Pre-Employment Screening Program (PSP) record contain?

A PSP record contains a driver’s most recent 5 years of crash data and the most recent 3 years of roadside inspection data from the FMCSA MCMIS database. MCMIS is a federal government database, which is different from the state data sources used to generate Motor Vehicle Records (MVRs

A PSP record displays the motor carrier for which the driver was operating for at the time of the crash or inspection. It also shows the location and date that a crash or inspection occurred. Additional safety details about crashes such as injuries, fatalities, and towaways are included in a PSP record.  Likewise, inspections show details like whether a vehicle was placed out of service.  The PSP record does not contain a score

The record displays a snapshot in time, based on the most recent MCMIS data load to the PSP system.  A new snapshot is uploaded approximately once per month.  The current snapshot date is posted on the PSP homepage.

Does a motor carrier have to use PSP for hiring drivers?

No. PSP is a voluntary program both for carriers and for drivers. However, PSP has proven safety benefits for motor carriers. 

Can an account holder purchase PSP records for a motor carrier's current employees?

No. Records may be requested exclusively for the purpose of pre-employment screening.

Who can request a PSP record?

Clients with a permisable purpose may request PSP records from Alliance 2020 solely for the purpose of conducting pre-employment screening and only with the driver's written authorization. Please remember that all account holders must use the specific disclosure and authorization form provided in the account holder agreement.

Drivers may request their own PSP records at any time.

Is the "Disclosure and Authorization" form mandatory in order to participate in the PSP?

Yes. The template provided in the enrollment agreement contains the mandatory disclosure and authorization language that FMCSA requires all account holders to use.

What if a driver has held a CDL in more than one state, because, for example, they have lived in more than one state in the last five years?

The PSP system allows account holders to search a driver’s complete history. This means the account holder should, and is encouraged to, search any CDL currently held by the driver, as well as licenses held in the last five years. The fee is $25 regardless of the number of licenses queried for a driver, as long as all licenses are provided in the same request.

FAQ

What is a Motor Vehicle Record (MVR) and how do I obtain?

  • A Motor Vehicle Record (MVR) is a report of your driving history, as reported from your state Department of Motor Vehicles. Information on this report may include Drivers License information, point history, violations, convictions, and license status on your driving record. Some states include other information, such as Name, Date of Birth, Height, and Weight.
  • Most states report driving records for the past three years, although some states may report five or more years of history.
  • Alliance 2020 offers electronic Motor Vehicles Reports to those who have a properly executed authorization and a permissible purpose to obtain the reports.

FMCSA Record Retention & Recordkeeping Requirements

Part 391.51 of the FMCSA Record Retention & Recordkeeping Requirements. Pursuant to this regulation, the following needs to be in a driver qualification file:

  • Driver’s application
  • Pre-employment questionnaire (if not included in the application) 
  • The initial MVR
  • Certificate of road test (not required if the driver had to take a road test to obtain their CDL.)
  • The MVR used for the annual review
  • Certificate of violations
  • Annual review
  • If you have a driver with a medical exemption, then the skill performance evaluation certificate or the medical exemption document should be included
  • Medical card

Do motor carriers need to report their drug and alcohol results to FMCSA every year?

No, Drug and alcohol are only required to be provided FMCSA upon FMCSA request.  Every motor carrier shall prepare and maintain their previous year’s drug and alcohol MIS report in a safe and secure location, with controlled access, and make them available for inspection when requested by authorized personnel. These records should be maintained for a period of 5 years.  See 49 CFR 382.403 for more information. Every year FMCSA randomly selects a group of motor carriers to report their MIS results.

If you are selected, you will receive a notice with a username and password to file your previous year’s MIS drug and alcohol results online. If you are notified by FMCSA to report your previous year’s MIS results, you are required to formally submit your MIS drug and alcohol results to FMCSA.  See §382.403 reporting of alcohol and controlled substances testing program results in management information systems. FMCSA expects a 100% response rate from motor carriers selected to report their previous year’s drug and alcohol testing results Motor carriers that don’t respond to the notice requesting submission of MIS results may be subject to civil penalties of up $1,000 dollars per day that the motor carrier fails to comply.

Does the FMCSA 391.51 require an annual Motor Vehicle Report (MVR)

Yes, part 391.51 requires motor vehicle carries to obtain and retain in the driver's file an annual MVR.

Coming Soon! Commercial Driver’s License Drug and Alcohol Clearinghouse

Effective January 6, 2020 employers of drivers operating CMVs that require a commercial driver’s license (CDL) will require to report and query information about driver drug and alcohol violations from the clearinghouse. Employers must conduct both electronic queries within the Clearinghouse and manual inquiries with previous employers to cover the preceding three years.

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For more information, please visit https://clearinghouse.fmcsa.dot.gov/